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Assistant Athletic Director

Department: Athletics
Position: Full-time, 12 month position, full benefits package
Wage: $17.00-$19.00 per hour commensurate with experience
Union Affiliation: MFPE
Posting Date: September 2019

Description

The Assistant Athletic Director reports directly to the Director of Athletics and oversees a broad range of administrative services for a prominent NAIA athletics department. Duties include, but are not limited to:

  • Coordinate corporate partnership program including game day sponsors.
  • Assist with facility management.
  • Coordinate concessions and supervise concessions personnel.
  • Serve as athletic department ticket manager.
  • Serve as the athletic department office manager.
  • Serve as the Bulldog Club Liaison.
  • Game day management.
  • Manage budgets, coordinate payment of invoices, process deposits and provide monthly budget reports.
  • Provide superior level of customer service and a positive and professional presence in the community.
  • Coordinate marketing and promotions materials with campus communications office.
  • Answer calls and address in-face inquiries regarding the intercollegiate athletics program, facilities and general university procedures. Create and edit correspondence materials.
  • Coordinate and maintain student-athlete aid records. Prepare student-athlete Letters of Intent.
  • Assist registrar with NAIA eligibility and compliance.
  • Supervise athletic department student workers.
  • Perform general office duties including copying, faxing, scanning, and filing.
  • Coordinate and facilitate athletic department events including the Bulldog Bash, Hall of Fame, Homecoming, Senior Nights, Rodeo Banquet, Athletic Awards Ceremony, Alumni Weekend, Scholarship Scramble, and other athletic department events.
  • Serve on the athletic department management team.
  • Represent the college at athletic department, Frontier Conference and NAIA Meetings.
  • Attend and participate on various campus committees.
  • Troubleshoot and resolve problems.
  • Participate in fundraising and development activities and functions.
  • Participate in marketing and promotional activities and functions.
  • Other duties as assigned by the Director of Athletics.

Minimum Qualifications

  • Bachelor’s Degree.
  • Excellent organizational skills, time management and multi-tasking skills.
  • Excellent oral and written communication skills and customer service.
  • Experience in an administrative support position, which include knowledge of office practices and procedures.
  • Proficiency with various software including but not limited to MS Office, Excel, Access, web creation tools, and integrated software systems.

Preferred Qualifications

  • Master’s Degree.
  • Understanding of the operations and procedures of an intercollegiate athletic department.
  • Experience managing budgets.
  • Supervisory or team leadership experience.

Application

To apply, submit a letter of application, current resume, and the names, addresses, and phone numbers of at least three professional references. To be fully considered, the letter of application must address all of the job qualifications. Send application materials to:

Patti Lake, Payroll and Benefits Supervisor
The University of Montana Western
710 South Atlantic Street
Dillon, MT 59725
Patricia.lake@umwestern.edu

Questions regarding this position should be directed to Bill Wilson, Director of Athletics, via email @ william.wilson@umwestern.edu or by calling 406-683-7391.

Review of applications will begin immediately and remain open until the position is filled.

The University & Dillon Area

The University of Montana Western is a dynamic, innovative, undergraduate university with over 60 full-time faculty and 1,500 students. It is located in Dillon, Montana in the scenic Rocky Mountains and has been awarded numerous top national rankings for delivering high quality, affordable education.

Montana Western is the only public four-year college in the nation offering Experience One (X1), experiential learning delivered on the block schedule. Class sizes are small and students take a single course at a time, three hours each day for 18 days, before moving on to the next course. Each course is four credits and four blocks are offered each semester. The block schedule facilitates field and lab work, undergraduate research, study travel, and interdisciplinary teaching. Montana Western’s faculty strongly believe in mentoring and inspiring students, and assisting them in the transition from university life to professional careers.

The University of Montana Western is an integral part of the Dillon Community. With a population of 5,000 people, Dillon is known for outstanding public schools, safe environments, recreational opportunities, and an excellent quality of life.

The University of Montana Western is an equal opportunity/affirmative action employer and encourages applications from qualified women, minorities, veterans and people with disabilities. Qualified candidates may request veterans‚ or disabilities preference in accordance with state law. Reasonable accommodations are provided in the hiring process for persons with disabilities. Finalists for any position will be subject to a criminal background investigation.

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