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Graduation Application Deadlines and Fees

Students considering graduating with any degree awarded from the University of Montana Western (certificate, associate, or bachelor) are encouraged to apply at least a year in advanced to graduation. Submitting an application a year in advanced allows time for the Registrar’s Office and academic program departments to review the potential graduate’s records and make sure they are on track for a timely graduation. However the following deadlines are the absolute deadlines for posting of a degree in an academic term. If the deadline is missed, the graduates application will be bumped to the next term.

Application for Graduation

The $35 graduation fee should be paid to business services. The graduation fee applies towards each application for graduation received (i.e. if a student is applying for two degrees, there will be a fee for both degrees).  A $10 late fee will be applied to any graduation application (certificate, associates, or bachelors) received after the graduation deadline.  Graduation deadlines with and without late fees are as follows:

Graduation Deadline With No Late Fee

Fall Semester Last Friday in September

Spring Semester Last Friday in October

Summer Semester Last Friday in March

Graduation Deadline Late Fee Period

Additional $10 applied per graduation application

Fall Semester: First Monday in October to First Monday in November*

Spring Semester: First Monday in November to First Monday in December*

Summer Semester: First Monday in April to First Monday in May*/**

*Graduation Application received after the late fee deadline are automatically moved to the next semester.

**Students who submit summer applications in the April late fee deadline period will not be eligible to participate in the immediately upcoming May commencement ceremony as deadline for that years ceremony will have already passed.

Diplomas

Diplomas are mailed to students six to eight weeks after the end of the semester they are awarded their degree. Unless otherwise notified by the student, diplomas will be mailed to the address indicated when they submitted their application for graduation.  Diplomas may not be released if there is a hold on the students account in either Financial Aid or Business Services.

If a diploma has been lost, a replacement diploma may be requested through the Registrar’s Office.  A replacement diploma cost $25. Contact Travis Gibson at (406) 683-7214 for additional information.

Participation in the Commencement Ceremony

Students who complete all degree requirements in the Summer, Fall, and Spring prior to the commencement ceremony are eligible to participate. Students who are completing all their degree requirements in the summer directly following commencement may appeal to participate in the ceremony by completing the Early Commencement Petition. All students planning to participate in the upcoming ceremonies must submit their Commencement Participation Form to the Registrar’s Office no later than the second Friday of March each year.

Graduation Packets

Check back by December 2018 for graduation and commencement participation information and packets.

Schedule of Events

Check back by January 2019 for the schedule of events associated with commencement

Preparing for Ceremony

Obtaining Regalia (Cap, Gown, and Tassel)

Regalia is purchased through the campus bookstore website during the months of February and up until the middle of March. It is important to order regalia on a timely manner in order to make sure that regalia arrives on time prior to ceremony. Regalia may be picked up at the campus bookstore during the week leading up to commencement.

Honors Cords

If you are eligible for an honor cord, it may be purchased from the Campus Bookstore and picked up at the same time that you pick up your regalia. Honor cords are awarded for the following UMW cumulative grade point averages:

  • 3.33-3.64 cum laude (red and white honors cord)
  • 3.65-3.84 magna cum laude (silver honors cord)
  •  3.85-4.00 summa cum laude (gold honors cord)

Announcements

Graduation announcement information is available through the campus bookstore typically starting around February.

Rehearsal for Graduation

Graduation rehearsal begins promptly at 9:30 AM on the day of commencement. Rehearsal guides graduates through the event, highlighting when and where they need to be at varying points in the ceremony, what to do when crossing the stage, and the processional and recessional processes. Rehearsal is mandatory to participate in the commencement ceremony.

Early Commencement Petitions

Students who complete all degree requirements in the Summer, Fall, and Spring prior to the commencement ceremony are eligible to participate. Students who are completing all their degree requirements in the summer directly following commencement may appeal to participate in the ceremony by completing the Early Commencement Petition. Early Commencement Petitions should not be submitted until the spring semester leading up to the ceremony the student plans to participate and must include:

  • A completed Early Commencement Petition.
  • A list of pending requirements for graduation.
  • A plan to complete the pending requirements no later than the summer immediately following the ceremony.
  • Signature of their advisor verifying the plan is realistic and the student is on track for completion.
  • Submission of the complete form and supporting documents and signatures to the Registrar’s Office.

Submission of the Early Commencement Petition does not guarantee approval. After a completed petition is received, it will be reviewed by the Academic Standards Committee for approval or denial. After the committee decides on the appeal, the registrar’s office will communicate their decision.

Early Commencement Petitions should be submitted no earlier than the February prior to the commencement ceremony and no later than the second Friday of March prior to the commencement ceremony.